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Online Proposal Submission Forms
Guidelines
Submission Steps | Conference Preregistration | Stylistic Guidelines | Types of Presentations
If you are ready to submit your proposal, choose one of the following online forms:
New York State TESOL, an association of professionals concerned with the education of English language learners at all levels of public and private education in New York State, invites colleagues to participate in our 40th Annual Conference. We encourage presentations on all aspects of teaching and learning relating to the education of English language learners including: classroom practices, research, program and curriculum development, materials development, state and federal standards and policies, and professional concerns. Our theme for this year’s conference is Forty and Forward: Responding to Change Through Innovation. There is an invitational priority for presentations that in some way address the topic of responding to change through innovation for English Language Learners and Educators. However, all topics, with or without this focus, will be seriously considered for acceptance on the program.
Steps in Submitting a Proposal
All submissions for the 2010 Conference will be completed electronically. If you need assistance in submitting online, please contact the Proposal Committee at proposalchair@nystesol.org.
The following steps and guidelines apply for all proposals. Please follow specific instructions indicated, and make sure your forms are complete. Incomplete proposals will not receive full consideration. Here are the steps to follow in this process:
- Choose one of the following:
- the general proposal form, intended for teachers/students/researchers
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the commercial proposal form for publishers and exhibitors.
- Input the title of proposal, type of presentation (demonstration, paper etc.), length of presentation, intended audience. Include the names of the presenters and their affiliations (places of work). Also include any A/V equipment requested and any days you cannot present.
- Upload a summary of your presentation (in Microsoft Word format): maximum length – one page, double-spaced. The summary will be used by the proposal committee to select presentations for the conference. See the “Types of Presentations” below for suggestions about material to be included in the summary.
- Upload an abstract(in Word format) of your proposal: fifty-word maximum, typed double-spaced, written in the third person, future tense (see example below under "Stylistic Guidelines"). The abstract will be printed in the program book.
Conference Preregistration Required
It is the responsibility of all presenters to pre-register for the conference and pay appropriate fees. NYS TESOL is a volunteer organization and cannot afford to reimburse presenters for expenses. We trust that when you volunteer to make a presentation, you will find satisfaction in the knowledge that you serve not only your organization, but also the whole profession and, most importantly, the ESOL students of New York State. Presenters may also wish to take this opportunity to become members of the organization, which includes a lower conference registration fee, as well as yearlong professional benefits. As NYS TESOL advocates for students, numbers can play a key role in our ability to be effective statewide and nationally.
Stylistic Guidelines
To simplify the publication of the conference program book, please follow these stylistic guidelines for information to be included in the program book:
Title
Seven-word maximum. Only the title and presenter's name will appear in the Conference Overview section of the program book, so it is important to choose a title that will be clear to your intended audience.
Example: In-service Training for Non-ESOL Staff: An Awakening (a hyphenated items are counted as one word, thus seven words)
Abstract
Fifty-word maximum. The abstract is the "blurb" in the main part of the program book, which describes your presentation. Use third person, future tense.
Example: The presenters will share activities, which they have found helpful for a variety of non-ESOL audiences, elementary through adult, and discuss the content and organization of workshops they have given. The session will include hands-on experiences with activities, as well as video excerpts of their workshops. (46 words)
For help in writing your proposal, contact your SIG or Regional Chair for names of experienced presenters who can offer assistance.
Types of Presentations
Poster Sessions
A poster session features teachers sharing lesson plans, projects, and research studies that they have successfully worked on. In a 90-minute session, all presenters exhibit their posters on a panel and offer consultations upon request. Your summary should include a description of the goals of the poster, the approach or theoretical framework involved, classroom task, if appropriate, the reactions of students, and the reason you thought it worked successfully. Presenters usually have informational handouts for attendees. Consider this type of presentation with your colleagues as a joint effort to share what is new in your program.
Demonstration (45 minutes)
A demonstration describes or shows how to do something, e.g., a technique for teaching or testing language which affects development of one or all of the four skills. Your summary should be a brief description of what you will demonstrate and how it will be shown (i.e., video demonstration, audience participation, etc.). If you have recently tried out a new approach, technique or activity that works well, you may select this type of presentation to share your success in a concrete manner.
Workshop (45 or 105 minutes)
A workshop provides participants with "hands on" experience in developing methods and materials, analyzing research data, or solving a specific research/teaching problem. In a workshop, there is very little lecturing by the leader(s); rather the emphasis is on the participants doing something. The summary should include a description of the goals of the workshop, the approach or theoretical framework to be used, the tasks to be performed by the participants and the materials to be provided. For the longer format – 105 minutes – consider that the participants will have time to share the results of their work with each other.
Paper (45 minutes)
A paper tells about something you are doing in relation to theory and/or practice. Often this type of information is presented using audio-visual aids and is accompanied by handouts. The summary should be a condensed version of the content of the paper (central idea, issue or purpose, procedures, arguments, conclusions, specific applications or implications). Papers are generally not read, but spoken from notes, with 5-10 minutes left at the end for questions and comments.
Panel (45 or 105 minutes)
A panel explores a specific issue from the different points of view expressed by the participants. The summary should include a list of presenters, including the moderator and at least two speakers, and a statement of the issue to be discussed, with a summary of the different viewpoints and/or types of information to be included. Any panel with more than two speakers would benefit from being scheduled in the longer format – 105 minutes – to allow for time for questions and comments.
Commercial Demonstration(45 minutes)
A commercial demonstration is a presentation of published materials by the author or publisher's representative (requires purchase of program ad or exhibit space). These presentations must be specifically marked as "Commercial" – look for the submission form specifically designated for publisher presentations.
NYS TESOL appreciates your consideration of the most appropriate type of presentation for your professional contribution to the Conference.
If you are ready to submit your proposal, choose one of the following:
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